the company secretary

how much of you is your right hand? picture a man without the right arm can  he work as efficient as if he had secretary to serve it eho will take care of its legalon my it a verifica

Scope of work

The duties of a private secretary cannot be summarised in a nutshell, as much depends upon the type of office, the employer temperament, the position of the secretary and the voluom of work. Generally, she will take dictations and transcribe them answer the phone ,receve callers, run errands, compose some simple letters and reports and do many other jobs that may be assigned to her.General Duties; taking divtation attending to callers making appointments handling the teiephone handling mail keeping financial and personal records Filing and indexing collecting information using office equipments and supplies etc.

The ideal secretary

There are certain attributes which a secretary must have to be most effective . We give here below a pretty thorough list of  some of the most improtant character traits that make an  outstanding secretary.Ability to make the Employer look good .Evey executive wants his secretary to do her work so well that it reflects credit on him. she should attend to all the details of his office make sure that he does not miss a meeting get out his rush jobs organise his busy work  so that he is not bogged down in short  she should  try to make the employers' office a model of efficiency. it has often been said  that a topnotch secretary can make a so-so executive look good , but a poor secretary can make a top executive look bad indeed.

is the secretary a mere typist

From the foregoing it is apparent that a secretary is not just a person who has acquiried a hiogh degree of skill in short hand typing and  English. She has com to mean somthing special to her employer; she is not merely his stenographer her employer wants tobe free from the worries of routine funtions such as mailing  correspondence , filling  indexing  making appointment and engagements arranging meeting and collecting information. these function properly relate to the secretarial work . thus a secretary is not a mere steno she is something more than that.

who is private secratary

a private sectary popularly called p.a is a person employed by another for his personal work and correspondence. But she is not a mere typist or stenographer She has to do much more than that . she is the right arm of her employer . Dozens of times during the day the employer must depend on her taking dictations and transcribing them bringing for her meterial from tha files arranging his appointment schedule meeting callers answering the teiephone even adjusting his window shade and sharpening his pencil. hence the term 'private secretry ' has com to mean an assistant to an executive.

four musts for a secretary

there are however four principal qualities which an ideal secretary must hav humanity intigrity diligence and loyalty . the so called dry as dust  is in general a fictitious creation . the secretary must if he is to to do his work proparly have a real appreciation of the human problems that affect mans action . in his work almost seven eight s of the time is taken up with human problems and difficulties . he must have broad shoulders too for if things go wrong he is often the vonvenient person to be blemed whereas if thing go right he may not always receive the credit which is due to him.

what qualities does a secretary need

A competant secretary is apractical person with a full measure of  common sense and unfailing memory. His posision requires great intrest in his work and facility in handling work in an orderly manner ability and patience to excute routine details knowledge  of the methods by with office  detail can be performed economically capacity tact and experience in supevising  skilled and unskilled office workers. As deduced from the experience of top- notch secretarial we canmention only a few of the qualities which would make a perfect secretary.